Conference calls and their importance in conducting global business operations

Teleconferencing is a term used to refer to communication between three or more people, not necessarily located in the same place, using an electronic medium. Participants may be geographically located in different parts of the world; however, using this new method of communication, they can easily discuss matters. Therefore, the basic purpose of conferencing through this new and advanced electronic medium is to bring together people located in distant places in a virtual location.

There are three very popular types of conferencing devices, including audio conferencing, also called voice conferencing, which is conducted using a telephone. The other types of conferences consist of video conferences and conferences via computer terminals. People who have their relatives located in faraway places by making use of voice and video conferencing services find it easy to connect with their relatives located in different parts of the world. Similarly, organizations that have their business partners or branches located in different parts of the country or the world maximize the use of conference services.

Teleconferencing services have made long-distance business operations much easier, as business executives no longer have to travel to different locations to attend meetings or discuss problems with clients. One can discuss business matters with clients through audio or video conferences and can seal the deal without physically moving to different parts of the world.

Among a lot of advantages of conference services, the first one that appears on the list is the cut in the cost of communication and travel. Statistics show that video and conference calls reduce business travel expenses by up to 30 percent annually. That, depending on the size and presence of the organization globally, can amount to billions of dollars. Another benefit of audio and video conferencing is that people with physical disabilities who cannot attend meetings in person can attend important meetings, discussions, seminars, etc. through these conference services.

As teleconferencing is a great advantage for business organizations, its popularity is increasing day by day as a large number of small and large companies use conferencing services. Taking advantage of the high demand for audio and video conferencing services, a large number of service providers have emerged in this area, providing high-end communication services. In addition to providing personalized phone, audio, and video services, these companies also provide certain desktop sharing tools that make it easy to share important documents. The transfer of documents is done through a highly secure interface in encrypted form. This also minimizes the risk of a third party accessing the document. With these tools, you can also easily access the desktop of other participants, even if they are not connected via LAN.

In short, video and voice conferencing has proven to be a very convenient alternative to face-to-face meetings. It results not only in saving valuable time and money, but also speeds up business decision-making.